Full-Spectrum Community
Management Services
From governance and maintenance to accounting, estoppels, and condo questionnaires — Total Management LLC handles it all, statewide.
Service 01
HOA Management
Total Management LLC provides comprehensive homeowner association management — handling governance, compliance, communications, and day-to-day operations so your board can lead with confidence.
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Board Governance Support
Meeting preparation, agenda drafting, minutes recording, and annual election coordination.
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Rules & Covenant Enforcement
Violation notices, hearing coordination, and document enforcement in accordance with State Statutes.
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Architectural Review
ARC application intake, committee coordination, and timely approval communications to homeowners.
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Resident Communications
Mass email and SMS notifications, community bulletins, and 24/7 emergency management line.
HOA Communities Statewide
State Statute Compliant
All HOA management services are conducted in full compliance with required State Statute Laws.
Condo Association Management
Specialized condominium owner association management with deep expertise in condo law — from SB 4-D structural compliance to reserve fund requirements and beyond.
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FS 718 Compliance
Full compliance management under state Statutes 718, including required owner notices, meeting requirements, and financial disclosures.
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SB 4-D Structural Safety
Coordination of mandatory milestone inspections and structural integrity reserve studies for qualifying buildings.
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Insurance Coordination
Master policy management, certificate tracking, and coordination with unit owners on coverage gaps.
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Annual Meeting & Elections
Proxy management, election oversight, and vote tabulation in compliance with Florida condo law.
Full COA Management
State Statute Compliance
All condominium management services comply with state statutes and Condominium Acts. Milestone inspection coordination included for eligible buildings.
Maintenance & Property Services
Proactive maintenance management that protects your community's physical assets — from routine vendor coordination to emergency response and hurricane preparedness.
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Vendor Management & Bidding
Competitive bidding, contract negotiation, performance monitoring, and certificate of insurance tracking for all vendors.
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Online Work Order System
Residents submit requests digitally; board members track status in real time from intake to completion.
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Hurricane Preparedness
Pre-season vendor coordination, shutter deployment protocols, and post-storm damage assessment coordination.
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Common Area Oversight
Pool, elevator, landscaping, and fitness center vendor management with preventive maintenance scheduling.
Proactive Maintenance Management
Financial Management & Accounting
Transparent, audit-ready financial management powered by Enumerate, AvidExchange, and ClickPay — with direct coordination with your CPA audit firm.
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Enumerate — Financial Reporting
Monthly income statements, balance sheets, budget variance, delinquency reports, and reserve fund tracking available on demand.
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AvidExchange — AP Automation
Every vendor invoice digitally routed, approved by the board, and logged — complete audit trail, zero paper checks.
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ClickPay — Assessment Collections
Online ACH, credit card, and auto-pay for assessments. Instant receipts, real-time ledger posting, and delinquency tracking.
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Audit Firm Coordination
We prepare all supporting documents and work directly with your CPA to complete the annual audit — on time and in full compliance.
Powered by Enumerate
Estoppel Letters
Accurate comploant estoppel certificates prepared and delivered for real estate closings - Meeting strict state statutory requirements for both HOA and Condo Associations.
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Standard & Expedited Processing
Standard 10-business-day delivery or rush processing available to meet tight closing deadlines. Delivered electronically to title agents and attorneys.
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Complete Disclosure Package
Outstanding assessments, special assessments, open violations, pending litigation disclosures, and current fee schedules — all in one certified document.
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Title & Attorney Coordination
Direct coordination with closing agents, title companies, and real estate attorneys to ensure seamless, on-time closings.
10
Day Standard
3–5
Day Expedited
100%
Statute Compliant
Estoppel Letters · HOA & COA
State Statute Authority
Estoppel letters are prepared in compliance with required State Statutes for HOA and Condominiums. Fees and delivery timelines comply with statutory maximums.
Condo Questionnaires
Accurate, complete condo questionnaire responses for lenders and buyers — a critical step in FHA, VA, and conventional mortgage approvals for condominium purchases.
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Fannie Mae & Freddie Mac Forms
Accurate completion of Form 1076 (Fannie Mae) and Form 476 (Freddie Mac) with current budget, reserve, and delinquency data.
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FHA & VA Project Approval Support
Documentation support for FHA spot approvals and full project approval applications, including recertification packages.
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Financial Health Data
Delinquency ratios, owner-occupancy percentages, commercial space ratios, reserve fund adequacy — all sourced directly from Enumerate for accuracy.
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Rapid Turnaround
We understand closing deadlines. Our team prioritizes questionnaire requests to keep transactions on track and buyers happy.
Condo Questionnaires · All Lender Types
FM
Fannie Mae 1076
FM
Freddie Mac 476
FHA
Spot & Full Approval
VA
VA Loan Support
Ready to Get Started?
Request a free proposal and see what Total Management LLC can do for your community.