Community Management Done Right. Statewide Excellence.
Full Service condol Association and HOA management. Combining deep local expertise, transparent accounting, and responsive on-the-ground maintenance.
Quick Access
💳
Pay Assessments via ClickPay
ACH, credit card & auto-pay
📊
Financials via Enumerate
Board reports & account history
🔧
Maintenance Request
Submit and track work orders
Residents
Experience
Powered By
Enumerate
AvidExchange
ClickPay
Certified & Licensed
LCAM Licensed (FL)
CAI Member
SB 4-D Compliant
Our Technology Partners
📊
Enumerate
Accounting & Management
Purpose-built HOA accounting software. Board members and residents get real-time access to financials, budgets, reserve studies, and community documents.
Financial Reporting
Delinquency Tracking
Budget Management
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AvidExchange
Invoice Processing & AP
Automated accounts payable processing. Every vendor invoice is digitally routed for board approval — full audit trail, no paper checks, no manual errors.
AP Automation
Invoice Approval
Audit Trail
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ClickPay
Assessment Payments
Residents pay HOA and condo assessments online — ACH, credit card, or auto-pay. Payments post to the ledger in real time with instant email receipts.
Online Payments
Auto-Pay
ACH & Credit Card
What We Do
Complete Management Solutions for all Communities
From day-to-day operations to long-range financial planning — we handle the complexity so your board can focus on building a stronger community.
HOA Management
Comprehensive management for homeowner associations.
- Board meeting preparation & minutes
- Governing document enforcement
- Architectural review processing
- 24/7 emergency management line
- Statute compliance (SB 4-D, FS 718/720)
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Condo Association Management
Comprehensive management for condominium owner associations.
- Board meeting preparation & minutes
- Governing document enforcement
- Architectural review processing
- 24/7 emergency management line
- Statute compliance (SB 4-D, FS 718/720)
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Maintenance & Property Services
Proactive maintenance coordination, vendor management, and rapid response for all common area repairs and upkeep.
- Vendor bidding & contract oversight
- Preventive maintenance scheduling
- Online work order tracking
- Pool, landscaping & elevator vendors
- Hurricane and emergency preparedness coordination
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Financial Management & Accounting
Transparent, accurate financial reporting powered by Enumerate — with full audit trails, reserve fund management, and direct coordination with your CPA audit firm.
- Monthly financial statements via Enumerate
- Assessment billing & collections via ClickPay
- AP automation & invoice approval via AvidExchange
- Annual audit coordination with CPA firms
- Reserve fund study & budget preparation
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Estoppel Letters
Accurate, timely estoppel certificates prepared and delivered for state statute needs.
- 10-day standard & expedited processing
- Outstanding balances, violations & pending fees
- HOA & COA estoppel certificates
- Coordination with title agents & attorneys
- Florida Statute §720 & §718 compliant
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Condo Questionnaires
Complete and accurate condo questionnaire responses for lender and buyer requests — critical for FHA, VA, and conventional mortgage approvals on condo purchases.
- Fannie Mae Form 1076 & Freddie Mac Form 476
- FHA spot approval & full project approval docs
- Budget, reserve & insurance documentation
- Delinquency ratios & owner-occupancy data
- Rapid turnaround for closing deadlines
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The Communities We Serve
From High-Rise Condominiums
to Gated Neighborhoods
High-Rise Condominiums
Tower and Urban COA Management
Full-service condo association management
HOA Communities
Luxury Single-Family Homes
Amenities
Resort-Style Community Living
Mid-Rise Condos
Modern Condo Buildings
Gated Communities
Premier Gated Neighborhoods
Residents Served
Experience
Client Retention Rate
Financial Integrity
We Work Hand-in-Hand With Your Audit Firm
Total Management LLC coordinates directly with licensed CPA firms to ensure your community's annual audit is completed accurately, on time, and in full compliance with Florida law.
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Organized Financial Records
All ledgers, bank reconciliations, invoices, and supporting documents are maintained in audit-ready format through Enumerate — ready for auditor review at any time.
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Direct Auditor Coordination
We work directly with your association's CPA firm — responding to auditor requests, providing confirmations, and ensuring nothing falls through the cracks.
⚖️
Florida Statute Compliance
Condo associations over 50 units are required by FS 718 to conduct annual audits. We ensure your books meet the standard — and that the audit is filed on schedule.
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AvidExchange Audit Trail
Every invoice approval, payment, and authorization is digitally logged in AvidExchange — giving auditors a complete, tamper-proof record of all accounts payable activity.
Annual Audit Checklist
What Total Management prepares for your CPA
12-month general ledger (Enumerate)
Monthly bank reconciliations
Invoice & payment records (AvidExchange)
Assessment billing & collections history
Reserve fund statements & contributions
Vendor contracts & insurance certificates
Required under Florida Statutes §718.111 (Condos) and §720.303 (HOAs)
Our Technology Stack
Industry-Leading Software. Total Transparency.
We partner with best-in-class platforms so your board gets real-time visibility into finances, invoices, and payments — all from one secure login.
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Enumerate — HOA Accounting & Management
Purpose-built for community associations. Board members access live financial statements, delinquency reports, budget vs. actuals, and reserve fund balances 24/7.
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AvidExchange — Invoice Processing & AP Automation
Every vendor invoice is digitally routed, reviewed, and approved — giving your board a complete audit trail and eliminating paper checks and manual errors.
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ClickPay — Assessment Payments
Residents pay HOA and condo assessments online via ACH, credit card, or auto-pay. Instant receipts, payment history, and real-time posting to your ledger.
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Community Communications
Mass email and SMS alerts, violation notices, board meeting announcements, and document distribution — all tracked and logged.
Board Dashboard — Sunrise Palms HOA · Enumerate
98.2%
Collection Rate
$412K
Reserve Fund
7
Open Work Orders
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ClickPay — May Collections
$48,200 received · 2 pending
Settled
🧾
AvidExchange — 3 Invoices Pending
Landscaping · Pool · Elevator
Awaiting Approval
📊
Enumerate — May Financials Posted
Review income statement
New
📋
Board Meeting — June 15
Agenda ready · 12 items
Upcoming
What Boards Say
Trusted by Communities
Our clients are HOA and Condo boards who want a partner they can count on, not just a vendor.
★★★★★
"Switching to Total Management was the best decision our board made. Our delinquency rate dropped from 12% to under 2% within six months. The financial transparency is exceptional."
MR
María Rodriguez
Board President, Plantation Lakes COA
★★★★★
"Finally a management company that actually knows Florida condo law. After SB 4-D passed, they walked our board through every structural inspection requirement. Invaluable."
DT
David Thompson
Treasurer, Sunrise Towers HOA
★★★★★
"Maintenance requests used to fall through the cracks. Now every resident can track their work order in real time. Our satisfaction scores are the highest they've ever been."
SL
Sandra Levy
Board Secretary, Broward Palms COA
Ready to Elevate Your Community?
Request a free proposal. No obligation — just an honest conversation about what better management looks like for your HOA or condo association.